Welcome to the Local Authority Portal
The LA Portal will close in the new year and therefore will not continue to be updated.
It has now been replaced with schools.york.gov.uk which is a sub-site of the main CYC website. Please click on the above link to navigate to that site.
|LA Portal to Close and New Dedicated School Section to Open on CYC Website |
The LA portal will be closing shortly and will be replaced with a dedicated section for schools on the CYC website.
For now, content is still available on this site, but we have already begun the process of migrating relevant information to the new site.
We will email schools with the new website details in the near future.
Data Security Awareness, Encryption, and General Advice
There are some useful resources to assess staff awareness of information (data) security including a short questionnaire on the Yorkshire and Humber Grid for Learning website. Please click on the link below to access these.
Although there are many different encryption softwares available on the market to protect laptops, Pcs and Flash Drives. It may be worthwhile speaking to your ICT support provider in the first instance as Windows 7 devices already inlcude encryption software called Bitlocker as part of their standard functionality and the product is already licensed as part of the operating system.
More information about activating Bitlocker is available on the following link:
It is very important that staff are aware of data security issues and the potential for confidential data to be left accidentally in a public place. Staff should be advised of the school's policy on data security and made aware of the Information Commissioner's stance on data security and how to manage a data breach. Further guidance is available below:
Please also bear in mind that data security should apply to paper based resources as well as electronic media. Also if staff are provided with SMART phones please ensure that these devices include security measures to protect against data loss or breach.
Central Government has put together a resource on Cybersecurity which is a very useful matrix for measuring how strong your data security measures are in school. Although the advice has been written for small businesses, the principles apply to schools as well.
Some of the measures suggested in these advice sheets can be implemented by the school right away as they are policy based, others which are more technical in nature would be commissioned by the school from their ICT support provider.
Circuit Training and Netball Sessions for Staff
Please see attached posters in the right hand column for more details about these sessions.
Get Safe Online
For helpful advice about staying safe online click on the following link.
Information for Schools - DfE list of important dates
Please click on the link below to access this DfE resource:
Two more challenges get GeniUS! treatment
THE council's Economic and City Development Overview Scrutiny Committee is using York's GeniUS! web forum to help it find new ideas on two challenges currently facing the city:
Anyone with ideas and suggestions can post them on the GeniUS! site at www.geniusyork.com
The responses will be used by the Scrutiny Committee as part of their review and could be used in their final report in which they can make proposals to be considered by Cabinet.
iTravel revolution starts now
THE wheels of a revolution in how people choose to travel around the city have been set in motion with the launch of the council's i-Travel York programme.
The council recently secured £4.65m from the Department for Transport to fund its i-Travel York programme, which will lead to infrastructure enhancements and improvements to existing transport services and information in the city.
The i-Travel York programme aims to inspire people to care for the city's environment and their health by choosing the best travel options to get from A to B.
i-Travel York will encourage more sustainable commuting to free-up road space, reduce emissions and the impact of transport on the environment by promoting options such as the All York city-wide bus ticket, car sharing and Park & Ride services along with more walking, cycling, moped, scooter and motorcycling.
A new website www.itravelyork.info has been launched with a wealth of live traffic information, travel tips and health advice as well as a video explaining the benefits of sustainable travel.
A series of public engagement activities, entertainment and promotional activity is taking place across the city centre this week to launch the initiative.
For more information on the iTravel programme contact Graham Titchener.
Latest H & S Bulletin
The latest bulletin on saftey of electrical switch gears is now available in the Communication area of the Health and Safety section of the portal or by following this link:
Proposed changes to LGPS released
THE Local Government Association (LGA) and trade unions have agreed final proposals on changes to the Local Government Pension Scheme (LGPS) in England and Wales.
The main changes, which would take effect from 1 April 2014, are:
All pensions in payment or built up before April 2014 would be fully protected. If you are currently in receipt of a pension or have left with a deferred pension these changes do not affect you. If you are currently a contributing scheme member, your pre-April 2014 pension would still be based on final salary at retirement, and current Normal Pension Age.
Unions will be consulting their members over these proposals and the LGA will consult employers. The government intends to hold statutory consultations in the Autumn to implement the proposals.
Staff Lottery: Is your name in the pot?
All CYC employees are invited to participate in the monthly Staff Lottery and have the opportunity to win cash prizes. Draws are made in different locations across the council on the third Tuesday of each month.
Prizes depend on the number of staff taking part in the lottery. Monthly prizes are currently - 1st Prize £500, 2nd Prize £250, 3rd Prize £150, 4th Prize £100, 5th Prize £75, 6th Prize £75, 7th Prize £50 & 8th Prize £50 but the more of us in the lottery, the bigger the prizes.
The cost is just £2 per chance and you can purchase up to 10 chances. All you need to do is complete and return the Staff lottery rules and application form (PDF) to the Payroll team (see PDF in right hand column).
You will then receive confirmation of your entry and your unique chance number(s). Payments will be deducted from your salary (after tax) on a monthly basis until you choose to cancel or if you leave the council.
Resources to combat Cyber-bullying
and some general e-safety sites:
Changes to Licensing Arrangements for Wireless Microphone Users
Ofcom have implemented a change to the license arrangements for wireless microphones which came into effect last October. This means that some frequencies cannot now be legally used in schools. The changes to the licence include the introduction of a new set of frequencies to replace those which can no longer be used. Details of the frequencies still in use and the newly available frequencies can be found by following the link below:
Procedure for new and expectant mothers risk assessments
This is a reminder to all senior management in schools; Once an employer has been notified in writing that an employee is a new or expectant mother they are legally obliged to take action to ensure that neither the employee or their child is at any significant risk. A review of the work processes/ procedures undertaken by the employee is required to be undertaken and control measures implemented.
A specific individual risk assessment should be undertaken with the personal involvement of the particular employee. Where the hazards and associated risks cannot be adequately controlled / eliminated than the employee should refrain from undertaking that activity.
Please see additional material on New and Expectant Mothers in the health and safety section on this portal, including Risk Assessment form-see link.
Free wi-fi trial in city centre
YORK is surfing the crest of the digital wave with the introduction of free wi-fi in the city centre from Monday 14 November.
St Helen's Square and Coney Street will pilot a free wi-fi trial, giving free wireless connection to laptops, smart phones or any other internet-enabled devices in the area, and enhancing the draw of the city centre to visitors, residents and businesses.
One of the first of its type in the country, the scheme is part of the council's Reinvigorate York and Digital York initiatives which aim to improve and enhance the quality of the city's public spaces and York's digital and IT services.
The council will be working with partners and consulting with local businesses about the pilot before any decision is taken to extend the zone across the whole city area within the walls.
A number of wireless access points have been strategically and discreetly located along Coney Street and in St Helens Square. Each of the units connects into the existing city-wide fibre council network using a 5Ghz wireless uplink.
Public access is around 2.4Ghz, providing the same level of internet access as that at York Explore Library Learning Centre.
The free service will appear in the list on wi-fi enabled devices and users simply click on 'I accept' on the page with usage details and conditions to connect.
Changes to Education Licences
From the 1st of March a new type of education licence will be available in addition to the existing education licence options. It is called Enrolement for Education Solutions (EES).
The Microsoft website summarises the new licence as follows:"Under this agreement you can license a single school, multiple schools or an entire school system, such as a local authority. You count your Full-Time Equivalent staff once per year, so you don't have to track every single computer in your establishment. Full time equivalent are staff who work more than 200 hours per year in your school."
Your ICT Managed Service provider will be able to explain in more detail which of Microsoft's licences best suits your circumstances.The links in the right hand column provide a comparison matrix of types of licence and a grid providing details of the key benefits of EES.
DP breach after laptop stolen from teacher
Joyce Willetts, the Head Teacher at Freehold Community School, has signed an undertaking to ensure that portable and mobile devices including laptops and other portable media used to store and transmit personal data are encrypted using encryption software after a data breach. The Information Commissioner's Office found that the school in Oldham has breached the Data Protection Act after an unencrypted laptop was stolen from a teacher's car. The breach was reported to the ICO in January and the laptop contained the personal data of 90 students from the school. The ICO's enquiries found that the school was unaware of the need to encrypt portable and mobile storage devices. Acting Head of Enforcement, Sally-Anne Poole said: "The fact that the school was unaware of the need to encrypt the information stored on their laptop shows that many organisations continue to process personal information without having the most basic of security measures in place."
For the text of the undertaking see the attached pdf:
A quick reminder of guidance available on the portal: